Full description of the position: Controller’s Background:

The Jacob Burns Film Center (JBFC) brings together audiences, students, and filmmakers to share in the joy of filmmaking as well as to learn more about ourselves, our craft, and one another. The JBFC, a Pleasantville, New York-based non-profit cultural and educational institution, is committed to showcasing the best in independent narrative, documentary, and world cinema, encouraging visual literacy, and making film an active part of the community. Visit burnsfilmcenter.org for more information about the organization.

Positional Goals:

The Controller is in charge of the JBFC’s overall accounting operations, which include general ledger accounting, financial reporting, budgeting, and internal controls. The Payroll and Accounts Payable Specialist assists the Controller.

Essential responsibilities and duties:

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makes use of Paychex Flex and Paychex Time & Attendance as the primary paymaster for JBFC. oversees, enters, and maintains all payroll system data, including employee records, collaborating with HR whenever necessary. works with supervisors who supervise part-time employees to ensure that Paychex labor distributions, various statutory policies, PTO, and attendance records are accurate. as required, provides assistance to HR with the submission of biweekly employee contribution/deduction reports.
oversees all aspects of QuickBooks bill entry and payment for Accounts Payable. works with department heads to get all invoices approved, makes online payments for bills, and helps code invoices.
Coordinates weekly box office receipts with the Programming department and serves as the primary A/P liaison with film distributors.
Posts ticket, membership, and contribution revenue into G/L from POS (Tessitura/Adyen), reconciles any differences with Tessitura, processes online bank deposits, and posts appropriate entries in G/L. Works closely with the Development team to ensure that contribution revenue is properly backed up when necessary.
carries out duties as American Express’ Program Administrator. As required by the Controller, prepares reports and schedules for the annual audit, as well as assists with coding and posts the monthly Amex statement to G/L.
Helps with month-end and year-end closes, such as posting miscellaneous journal entries, petty cash, and annual filings (such as 1099, insurance, and property-tax filings, among other things).
as needed, provides on-site assistance to the JBFC staff.

Preferable Skills and Experience:

Payroll systems, preferably Paychex, and at least one year of experience working with computerized payroll systems are required. Knowledge of QB, Enterprise 2022, and nonprofit organizations is preferred. Experience working directly with Paychex is a big plus.
proficiency with accounting software A significant advantage would be direct experience using QuickBooks for accounts payable and receivable, preferably in a non-profit setting.
ability to work effectively both independently and collaboratively.
Exceptional attention to detail and strong organizational skills are required.
Excellent communication skills, both verbally and in writing.
a high level of discretion and engaging interpersonal skills Education: Preferably, a bachelor’s or associate’s degree in accounting or finance, or equivalent work experience. Start date: ASAP is looking for a Payroll and Accounts Payable Specialist who can work remotely with some flexibility.

The Salary Band: Between $55,000 and $60,000 annually, the JBFC provides a competitive benefit package that includes:

generous sick and PTO days.
Paid Family Leave (PFL) paid for by the employer and supplemented for eligible employees.
Health, dental, and vision coverage for employees, with a Health Reimbursement Account (HRA) funded by the company to cover deductibles and the option to fund a Flexible Spending Account (FSA).
Short-term and long-term disability insurance, as well as voluntary life and AD&D insurance.
Employer-matching 403(b) plan
You can choose to take part in the TransitChek commuter benefits program, which lets you use pretax money to pay for a Metro North or NYC Subway card.
The office is across the street from the Harlem Line Metro North station.
Instructions for Applying:

Please send your resume and cover letter to jobs with the subject line “Payroll and Accounts Payable Specialist 24.” Please no phone calls.

Are you unsure whether to apply? Some candidates are less likely to apply if they do not meet all of the requirements, according to research. We encourage you to submit your application if this describes you and you believe you would succeed in this position. We are actively looking for people with a wide range of work experiences, backgrounds, sexual orientations, gender identities, ages, and abilities to apply.

We fully consider all applicants with a strong desire to assist us in carrying out our mission, including candidates who are shifting their career focus or returning from employment gaps. We believe that all work experience is valuable. Please use your cover letter to express your interest in JBFC’s programs and mission as well as how you envision contributing to our team.

The E-Verify Program is something that our company participates in.

Race, ethnicity, creed, gender (including gender identity), sexual orientation, pregnancy, genetic predisposition and/or carrier status, age, religion, marital status, national origin or citizenship status, veteran status, or any other classification protected by law are not grounds for discrimination in hiring or employment at the Jacob Burns Film Center. We only hire and promote people based on their qualifications for the position. We urge all qualified applicants to apply for open positions. If you have any questions about how to proceed with our application process, please contact the JBFC. If you have any questions or concerns, please send them to jobs@burnsfilmcenter.org. This job description does not attempt to cover or include a complete list of the activities, responsibilities, and duties that are required of this position. It is possible for duties, responsibilities, and activities to alter or be added.

Type of job: Paid Full-Time: Benefits: $55,000 to $60,000 per year

Insurance against disability Flexible spending accounts for parents’ leave of absence

People with a criminal record are encouraged to apply. Experience: Monday through Friday

Accounts Payable and payroll management: 1 year (required) Relocation Capability:

10570 Pleasantville, New York Move before beginning work (Required) Workplace: in person

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